Practice management & EHR for behavioral health

Less paperwork for your team.
Better outcomes for your clients.

ProbityCare is a practice management system with an integrated electronic health record, made for behavioral health. Book sessions, write and sign notes, send claims, and manage staff without switching programs — so providers spend more of the day with clients.

Explore features

Transparent pricing. Every plan and seat rate is listed below.

Practice todayExample clinic · Tuesday
  • Sessions scheduled18 on the calendar
  • Notes awaiting signature5 in draft
  • Claims ready to send11 checked
  • Balances collected$1,260 via pay links
Clients seen today14
✓ 4 new intakes

Illustrative example: the schedule, clinical notes, claims, and payments side by side in the same system.

What's included

The tools your practice uses every day, working together.

Plenty of practices juggle a scheduling tool, a charting program, a billing service, and a payroll provider that never talk to each other. ProbityCare brings those jobs into one practice system, so details entered at the front desk are there when the clinician and the biller need them.

Front desk

Intake & admissions

From first inquiry to first appointment, new clients move through intake without anyone entering the same details twice.

  • Pre-screening form for your website
  • Queue for reviewing new inquiries
  • Chart creation in a single click
  • Online self-scheduling for clients
  • Insurance details & eligibility checks
New inquiriesthis week
S. Whitfield · web inquiryNew
L. Banerjee · referralCoverage verified
C. Mendes · phoneScheduled
P. Harlow · web inquiryAwaiting insurance
First sessions booked1
Care team

Clinical documentation

Notes, treatment plans, and assessments in the formats your clinicians prefer, with templates you shape around your own programs.

  • Form builder for custom note types
  • Treatment planning & group documentation
  • Dictation plus writing help
  • A library of 24 standardized assessments
  • Telehealth sessions & e-prescribing
Session notefamily therapy
FormatDAP · outpatient
Dictation length6 min 40 s
Measures includedPCL-5 · AUDIT
Note statusSigned
Signed after sessionSame day
Billing office

Billing & payments

Send clean claims, post payments in bulk, and keep client balances from slipping through the cracks.

  • Payer-specific contracted rates
  • Claim checks before submission
  • Bulk posting of remittances
  • A dedicated queue for denials
  • Client balances with online pay links
Claim 90834Cigna
DraftedCheckedSentPaid
Payer rate$132.75
Pre-submission checkClean
Sent on09/08/26
Paid on first submission$132.75
Staff & HR

Staff & operations

Keep licenses current, run payroll, and assign training right next to the schedules and caseloads your team works from.

  • License tracking with expiration dates
  • Payroll through Gusto, ADP, or Paychex
  • Training courses with quizzes
  • Timekeeping, attendance & paid time off
  • Documentation compliance tracking
Staff roster9 staff
E. Brennan · LMHCexp 02/19/27
N. Osei · LMFTexp 07/30/27
H. Lindqvist · CADCRenew in 30 days
Course assignedHIPAA refresher
Payroll synced · ADP9

Pricing

Clear pricing for practices
of every size.

Choose the plan that fits your practice. You can see every rate here without asking for a quote, and the per-seat price drops as your team gets bigger.

Solo Providers

For independent clinicians running their own practice.

$90/ month

Up to 5 staff seats

  • Client intake & admissions
  • Progress notes & treatment planning
  • Customizable forms & assessments
  • Claims, billing & payments
  • Staff, HR & daily operations
  • plus much more
Popular

Group Practice

The more staff you add, the less each seat costs.

$85/mo6–15 staff seats
$80/mo16–30 staff seats
$75/moOver 31 staff
  • Client intake & admissions
  • Progress notes & treatment planning
  • Customizable forms & assessments
  • Claims, billing & payments
  • Staff, HR & daily operations
  • plus much more

Nonprofit Organizations

A reduced rate for qualifying nonprofit organizations.

$70/ month

All clinical staff

  • Client intake & admissions
  • Progress notes & treatment planning
  • Customizable forms & assessments
  • Claims, billing & payments
  • Staff, HR & daily operations
  • plus much more

Reduced-rate seats

Lower rates for interns, admin, and billing staff.

Team members in training and support roles are billed at their own lower rate. They still count toward your Group Practice seat band.

Reduced rate

Student interns

$25 / month

Full clinical access for practicum students and interns working under supervision, billed at a training rate.

Reduced rate

Admin staff

$60 / month

Receptionists, schedulers, intake coordinators, and operations staff who don’t write clinical notes.

Reduced rate

Billing staff

$60 / month

Billers and revenue-cycle staff handling claims, remittances, denials, and client balances.

Have a question? Get in touch.

Ask about features, plans, or getting your practice set up on ProbityCare. Someone on our team reads each message and usually replies by email within one business day.

Please leave out client names and any clinical details.

Replies come from a staffed inbox you can write back to. Sending a question won’t sign you up for marketing email.