Behavioral health & substance use treatment

Healthcare software tells you what you did.
ProbityCare tells you what it cost.

Administrative time. Vendor subscriptions. Leaked revenue. Care that costs more than it needed to. ProbityCare is one system built to lower all four — intake, clinical, billing, and staffing on one record.

See the platform

One login. One invoice. Pricing published on this page.

Cost intelligenceQ2 2026 · all programs

Clinical outcomes68% of episodes improved
Utilization24 IOP visits per episode
Administrative performance3.1 days to signature
Revenue cycle94% paid first pass

Cost per successful episode$0

↓ 12% vs. baseline

The same four data sets your programs already generate — read together instead of separately.

ReplacesYour EHRAdmissions CRMClearinghouse portalOutcomes toolPayroll & LMSThe census spreadsheet

One platform, four layers

Most programs buy this as four products. It should be one.

A 40-bed facility running an EHR, a separate admissions CRM, a billing service, and a payroll system is paying four vendors to disagree about the same patient.

Layer 01

Intake

Turn a website visitor into an admitted patient without rekeying anything.

Embeddable pre-screening form
Lead review queue
One-click chart creation
Patient self-booking
Insurance capture & eligibility

Intake queuetoday

R. Alvarez · website formNew

T. Nguyen · referralEligible

M. Okafor · phoneChart created

K. Duarte · website formNeeds VOB

4 leads · 1 admitted · 0 re-typed0

Layer 02

Clinical

Build your own note types. Keep the ones your accreditor expects.

Configurable form builder
Treatment plans & group notes
Dictation and writing assistance
24 standardized assessments
Telehealth & e-prescribing

Progress noteindividual therapy

TemplateSOAP · IOP

Dictated4 min 12 s

Assessments attachedPHQ-9 · GAD-7

SignatureSigned

Time to signature2 days

Layer 03

Billing

The claim is created by the appointment, not by someone re-typing it on Friday.

Contracted rate per payer
Pre-submission scrubbing
Bulk remittance posting
Denials work queue
Patient balances & pay links

Claim 90837Aetna

CreatedScrubbedSentPaid

Contracted rate$168.40

Scrub result0 errors

Submitted06/28/26

Paid first pass$168.40

Layer 04

Workforce

Credentials, payroll, and training in the same system that assigns the caseload.

Licensure & expiration tracking
Payroll with Gusto / ADP / Paychex
Training library with quizzes
Time, attendance & PTO
Documentation compliance

Credentials & payroll12 staff

J. Reyes · LCSWexp 11/14/26

A. Patel · LPCexp 03/02/27

D. Cole · RNRenew in 21 days

Training assigned42 CFR Part 2

Payroll synced · Gusto12

Revenue leakage

The money doesn't leave in one big loss. It leaves in small, boring ones.

An expired authorization nobody caught. A claim with a bad date of service. A week of posting remittances by hand. ProbityCare puts the check where the mistake happens, not in a report you read next month.

At scheduling

Authorization meter

Units, dollars, and visits remaining appear while you're booking the appointment — before the session happens, not after the denial.

Auth #A-88213 · IOP

24 of 30 visits used6 left

Expires 09/02/2614 days

Before submission

Scrubbing that points at the field

Validation runs before the claim goes out and highlights the exact box that will get it kicked back — with the reason, in plain language.

CMS-1500 · pre-submission check

Box 24A · Date of service07/14/26

Box 24D · CPT90837

Box 33 · Billing providerNPI 1932••••••

! Prior auth expired 07/01/26

After payment

Remittances posted in one pass

Read the ERA, match the lines, post the payments, route what didn't match to the denials queue. A week of manual posting becomes a coffee break.

ERA 835 · batch 0619

Lines read95

Auto-matched91

To denials queue4

Posted$22,140.86

After the money arrives

Clawbacks you can actually contest

A payer can take back money it already paid if the documentation doesn't support the claim. Most programs lose that argument on paperwork, not on care — the records exist, but nobody can produce them in the format and the timeframe the payer asked for.

Post-payment review · records request

Records requested214

Produced in packet214

Unsigned or missing0

Compiled in4.2s

See audit packets →

Outcomes

Collect outcomes for the reason that actually pays: the rate conversation.

Assessments go out before and after the session, score themselves, and trend against the patient's baseline. Then they roll up into the thing you bring to a payer when your contract is up.

PHQ-9 · episode of care

Baseline 19 → Latest 7

Improving

IntakeWk 2Wk 4Wk 6Wk 8D/C

Twenty-four standardized assessments is table stakes. Packaging them as evidence — for a rate negotiation, or for an audit response — is not.

Baseline versus latest, per patient and per program. Exportable as a payer-facing summary, or attachable to the audit packet that proves the care was medically necessary and that it worked.

See the assessment library

Pricing

Straightforward plans.
The price is on the page.

Nearly every platform in this category makes you sit through a sales call before you find out what you’d pay. Ours is published, and it scales down as your team grows rather than up.

Solo Providers

For individual practitioners getting started.

$90/ month

Up to 5 staff seats

Intake & admissions tools
Clinical notes & treatment plans
Custom forms & assessments
Revenue cycle & billing tools
HR & operations tools
and more

Start a trial

Popular

Group Practice

Pricing that scales down as your team grows.

$90/mo6–15 staff seats

$85/mo16–30 staff seats

$80/mo31–50 staff seats

Intake & admissions tools
Clinical notes & treatment plans
Custom forms & assessments
Revenue cycle & billing tools
HR & operations tools
and more

Nonprofit Organizations

Discounted pricing for qualifying nonprofits.

$70/ month

1–50 staff seats

Intake & admissions tools
Clinical notes & treatment plans
Custom forms & assessments
Revenue cycle & billing tools
HR & operations tools
and more

Metered add-onsSMS $0.10 / messageE-prescribing per prescribereFax toggle onCompliance training library per seatBilling service % of collections

Get started

Start today, or take a look first.

Create an account in minutes. Or book a 30-minute walkthrough.

Clinical

Revenue cycle

Audit & compliance

Operations

By level of care

By role

Switching

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Company

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Talk to us

Healthcare software tells you what you did.ProbityCare tells you what it cost.

Most programs buy this as four products. It should be one.

Intake

Clinical

Billing

Workforce

The money doesn't leave in one big loss. It leaves in small, boring ones.

Authorization meter

Scrubbing that points at the field

Remittances posted in one pass

Clawbacks you can actually contest

Collect outcomes for the reason that actually pays: the rate conversation.

Straightforward plans.The price is on the page.

Solo Providers

Group Practice

Nonprofit Organizations

Start today, or take a look first.

Healthcare software tells you what you did.
ProbityCare tells you what it cost.

Straightforward plans.
The price is on the page.